An Event management application developed independently
and exclusively for mankind project admins
Admin•It is a custom application developed by ServiceSoft to support administrators of MKP USA events. The app runs on the Salesforce platform.
Development of the application began in March, 2023, and to date more than 900 hours have been invested in its creation. Currently, Admin•It is being used by the Area Administrator, Finance Coordinator and Weekend Admins in MKP USA South Central to manage MKP events (NWTA, PIT, ST1, etc).
Now that the application has been road-tested, it’s ready to roll out to 2 or 3 additional MKP USA Areas.
EventS
- Manage event details:
- Start / Stop Dates & Times
- Admin Staff and Leaders
- Deadlines for Participants
- Invitation to Staff Email formatting
- Generate Event Budgets
- Venues
Event Registrations
- Register Participants, Staff and MOS for Events
- Print Registration, Arrival and Departure Packets
- Track payments and form submissions
- Send emails to Groups
Event Expenses
- Enter expenses, leader stipends and check request data
- Upload receipt images
- Generate corresponding forms that are identical to MKP forms as PDF
Contact Management
- Manage Contacts
- Send Emails
- Contacts are used for Event Registrations
Event Reports
- NWTA and other Event Reports are generated dynamically using data previously entered in the Event information. Additional information can be entered manually (Leader Comments, for instance)
- Generate PDFs that conform to MKP USA forms, including rosters generated dynamically from Event Registrations
- Access any previously created forms from within Admin•It (rather than searching Google Drive)
Incident Reports
- Enter all data for Incidents and print a PDF of an Incident Report that conforms to MKP USA form
- All reports are readily accessible in one location (not multiple PDFs spread across a Google Drive)
Housing Assignments
- Create Housing Assignments by selecting individuals from dynamically generated pull-down lists that contain all Participants, Staff and MOS registered for an event
- Print a PDF with an overview of all Cabins, and individual cabin assignments
Venues
- Enter Venue information once and easily add a Venue to an Event
To Do List
- Simple To-Do List with ability to assign tasks to individuals
Property Use Agreements
- Enter all data for and print PDF. All documents are readily accessible in one location (not multiple PDFs spread across a Google Drive).
Frequently Asked Questions
What is ServiceSoft?
ServiceSoft is a company created by Tim Chumley (NWTA grad December, 2006) to handle the licensing of the Admin•It app. Tim is the Area Steward for MKP USA South Central, and was the Area Administrator from March, 2019, to December, 2021.
What is Admin•It, and why was is developed?
As South Central Area Admin, Tim was tasked with administering 5 NWTAs and another 5 to 8 events per year with a single tool: Google Sheets. The only way then (and now) to get data into Google Sheets was to “scrape” MKPConnect web pages and copy/paste the information into a spreadsheet — a process that is not only archaic, but grossly unsupportive of the individuals who shoulder the task of administering multiple complex events each year — typically with no compensation.
With more than two decades experience developing database-driven business tools on other platforms, Tim decided to build a comprehensive application that was specific to this very specific set of tasks. The heavy lifting of development took 12 months and more than 800 hours. After reviewing the application and its successful launch in South Central, MKP USA in June, 2024, blessed the roll-out of the app to a few additional Areas.
Is there a fee to use Admin•It?
Yes and no.
1. Admin•It License
Licenses of the application are being offered to a select group of MKP USA Areas for zero cost through (and likely beyond) December 31, 2024.
2. Salesforce License
MKP USA is a recipient of the Salesforce Non-Profit Grant, and was awarded 10 free licenses to the Salesforce platform. Currently 6 of those licenses are beings used. That leaves 4 free licenses available. (Additional licenses beyond the first 10 cost approximately $620 / year; see chart below.)
3. Required Support Application
The application requires one license per active user of a document management application, PDFButler. This application connects the data in Salesforce to template files so that PDFs can be generated. These licenses are approximately $120 / year each.
4. Development Support Plan
To assist in development, ServiceSoft purchased a year-long license of the Salesforce Premier Support Plan. ServiceSoft is passing the cost of this plan to the users of the application. This cost is approximately $1825 / year, which will be divided across all uses of the application. This cost has been covered through March, 2025.
5. Setup and Training
The fee for ServiceSoft to setup Salesforce and Admin•It licenses for each additional Area is $200.
